Reports to: Logistics & Supply Chain Manager
Type of Contract: Fixed Term
Supervisory Authority Over: Senior Procurement & Supply Chain Officer
Duty Station: Kampala
JOB PURPOSE:
Assist management to fulfill entire procurement and supply chain responsibilities. Responsible to manage a team of procurement and supply chain staff, looking after procurement categories; Marketing services, Fleet services, Tools & Equipment and Utilities.
DUTIES AND RESPONSIBILITIES:
- Monitoring the work delegated to the team. Guide them to avoid delays in work. Solve Problems during operational activities. Focus on time management.
- Monitor purchase requisition delegated to team to complete within SLA.
- Solve problems the team faces in their roles.
- Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
- Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
- Responsible for procurement of goods and services related to assigned procurement categories to team.
- Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
- Advise internal and external stakeholders on issues regarding purchasing Terms & Conditions.
- Ensure on time delivery of all issued purchase orders by team.
- Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
- Negotiate with vendors to reduce cost and get maximum benefits for organization.
- Existing vendors rationalization based on their evaluation.
- Seek new vendors through market intelligence/ visits to bring efficiency & effectiveness.
- Regularly review supplier performance vis-a’-vis their prices & delivery performance.
- Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
- Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
- Supplier relationship management (SRM)
- Conduct Internal and External Audit
- Provide documentary proofs in audit and provide management response in case of findings.
- Risk assessment
- Attend audit meetings
- Standard Operating Procedure Review
- Development and revisions of Standard Operating Procedures (SOP) in response to audit findings, for improvement of the documentation and efficient procedures.
QUALIFICATIONS & EXPERIENCE
- Bachelor’s degree in Procurement & Supply Chain Management. Master’s degree in the same field is preferred.
- Previous experience (8+ years) at the level of a Deputy Supply Chain Manager in pharmaceutical or related industry.
- Demonstrated experience in Quality Management Systems (QMS).
- Familiarity with pharmaceutical regulations and guidelines, such as Good Manufacturing Practices (GMP) and International Council for Harmonisation (ICH) guidelines.
KEY COMPETENCIES
Technical Skills
- Excellent procurement & vendor management skills
- Good Computer Skills
- MS Excel Skills
- ERP Skills
Management Skills
- Team Management
- Communication Skills
- Negotiation Skills
Key Attributes
- Responsiveness
- Responsible
- Market Knowledge
- Problem Solving
All eligible applicants should submit their applications with detailed and up-to-date CVs, certified copies of academic transcripts and certificates, and any other supporting documents, daytime telephone contacts, and addresses of two referees (including the current employer, where applicable) addressed to:
The Director Human Resource,
Microhaem Scientifics and Medical Supplies Limited
Plot 16 A-C Martyrs Way Ntinda
P.O Box 73496, Kampala, Uganda
Applications should be sent by email to: recruitment@microhaem.co.ug as a single file in Portable Document Format (PDF). Applications should reference the Job Title in the subject of the email. Please note that physical applications will not be accepted.
Deadline: Friday, 1st May 2026, by 5:00 pm.
PLEASE NOTE THAT ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.