Reports to: Logistics & Supply Chain Manager
Type of Contract: Fixed Term
Duty Station: Kampala
Supervisory Authority Over: Logistics Officer
Procurement Officer
Job Purpose:
To manage the organization’s procurement and purchasing activities effective, ensuring compliance with relevant policies and procedures while maximizing value for money. Responsible for managing team of procurement and logistics specialists.
Duties and Responsibilities:
- Ensure on time delivery of all issued purchase orders by the team.
- Deliver cost efficiency & savings through effective negotiation & market opportunities in assigned domain.
- Negotiate with vendors to reduce cost and get maximum benefits for the company.
- Rationalization of the existing vendors based on their evaluation.
- Seek new vendors through market intelligence/ surveys to bring efficiency & effectiveness.
- Regularly review supplier performance vis-a’-vis their prices & delivery performance.
- Prepare, review, and manage procurement contracts, ensuring legal and regulatory compliance.
- Meet end users to understand their requirements, suggest improvements and update upon on-hand jobs related to them.
- Guide end users in ERP related procurement activities like PR creation, approval hierarchies’ knowledge, new item/ service creation, price change of service items and make service notes to close the PO, etc.
- Monitoring the work delegated to the team by guiding them to avoid delays in work and solving problems during operational activities.
- Monitor purchase requisitions delegated to the team to complete within set timelines.
- Train the team on pre-requisite tools like ERP, Excel, reporting, presentations, etc.
- Review work being submitted by team for management’s approval to correct mistakes, increase accuracy and improve work quality.
- Responsible for procurement of goods and services related to assigned procurement categories to team.
- Evaluate vendors’ quotations to ensure that they are in line with the technical and commercial specifications required for the project.
- Participate in the Internal and External Audits.
- Provide documentation proofs in audit and provide management response in case of findings.
- Conduct risk assessments and furnish reports to the Head of Department.
- Develop and review Standard Operating Procedures (SOPs) in response of audit findings, for improvement of the documentation and efficient procedures.
- Identify opportunities for process improvements within the procurement function.
- Stay updated on industry trends and best practices to enhance procurement strategies.
- Ensure to adhere to company values.
QUALIFICATIONS & EXPERIENCE
- Masters in the relevant field. Certification in Supply Chain Management is preferred.
- Minimum 4-7 years relevant experience managing procurement & logistics in a corporate organization or manufacturing set up.
- Knowledge of international supply chain is an added advantage.
KEY COMPETENCIES
Technical Skills
- Good Computer Skills
- MS Excel Skills
- ERP Skills
Management Skills
- Team Management
- Communication Skills
- Negotiation Skills
All eligible candidates should submit their applications with detailed and up to date CVs, certified copies of academic transcripts and certificates and any other supporting documents, day time telephone contacts and addresses of two referees (including the current employer (where applicable) to:
The Director Human Resources,
Microhaem Scientifics and Medical Supplies Limited
Plot 16 A-C Martyrs Way Ntinda
P.O Box 73496, Kampala, Uganda
Applications should be sent by email to: recruitment@microhaem.co.ug as a single file in Portable Document Format (PDF). Applications by email should reference the Job Title in the subject of the email. Please note that physical applications will not be accepted.
Deadline: Friday, 19th September 2025 by 5:00pm.
PLEASE NOTE THAT ONLY SHORTLISTED APPLICANTS WILL BE CONTACTED.
